CPD
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WHY CPD?

  • In terms of Section 13(k) of the Architectural Profession Act, 2000 (Act 44 of 2000) SACAP determined the conditions relating to and the nature and extent of CPD required in order to qualify for the renewal of registration as contemplated in Section 22(2) of the said Act.
  • The relevant CPD conditions were initially set out in Board Notice 31 of 2009, and amended by the schedule, published in the Government Gazette on 17 March 2017, as Board Notice 43 of 2017.

 

WHO IS REQUIRED TO UNDERTAKE CPD?

All persons who are registered in a professional registration category, listed under Section 18(1)(a) and (c) of the Act, are required to undertake CPD in order to renew their registration.

This includes all registered professionals practising abroad.

Only persons who are retired and no longer carry out any architectural work, are exempt from the CPD requirements.  It is important to note that a person must be listed as ‘Retired’ on SACAP’s database in order to qualify as such.

 

EXEMPTION FROM CPD REQUIREMENTS

  • The Council may, upon a fully motivated and substantiated application (accompanied by proof of payment for the application) grant full or partial exemption from the requirements of these conditions.
  • Exemption may be granted for such a period as the Council may deem appropriate and reasonable.
  • Applications for Exemption will not be considered unless accompanied by a full motivation and proof of payment for the exemption.
  • Exemption is only granted for a calendar year and application for exemption must be done on an annual basis, where necessary.

 

REGISTERED PERSONS PRACTISING ABROAD

  • Where a system of CPD is being applied in any particular country, such requirements may be accepted by the Council, provided that documentary proof of compliance with such CPD requirements is submitted; which may be in the form of a certificate by the relevant accrediting authority in the country concerned;
  • Any Registered Person abroad may register for CPD courses in South Africa via e-learning.

 

RENEWAL OF REGISTRATION

  • The CPD system functions in cycles of five years
  • The table below gives an indication of renewal dates, for persons registered or re-registered up to the end of 2017.
  • Remember that:
  • The renewal date is determined by the year of current registration of the Registered Professional
  • CPD renewal must always take place on 1 January of the year indicated below, irrespective of the month of registration.

Year

of first

registration

 

 

 

1971

1972

1973

1974

1975

1976

1977

1978

1979

1980

1981

1982

1983

1984

1985

1986

1987

1988

1989

1990

1991

1992

1993

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

Renewal of Registration

2018

2019

2020

2021

2022

Number of Credits required for

Second Renewal of Registration

25

25

25

25

25

 

Process for Renewal of Registration

  • Registered Professionals are requested to upload all outstanding CPD credits directly on their online profile, under ‘Professional Development’ before 1 January of their renewal year.
  • Registered Persons renewing their registration will no longer have to submit an application to do so.  It is however important to ensure that your personal details are correct on the online Profile when submitting CPD credits.
  • After sending out a reminder with regards to the renewal of registration, an invoice for the administration fee payable for renewal will be generated and a link sent to the Registered Person.  Invoices will also be available on the profile of persons that are up for renewal.
  • If the Registered Person complied with the conditions for renewal of registration, and paid the renewal fee, an updated registration certificate will be available and can be printed from their profile.

 

GENERAL CPD REQUIREMENTS

It is important to remember that Category 1 Credits are:

  • Presented or validated by SACAP Recognised Voluntary Associations; or
  • Presented by accredited SACAP Architectural Learning Sites.

During each 5 year cycle a Registered Professional must obtain a minimum of 25 CPD Credits.  5 Of these must be from Category 1.

The minimum requirement per calendar year is 3 credits, of which 1 must be from Category 1.

 

CATEGORIES OF CPD ACTIVITIES

CPD CONDENSED

The table below reflects a summary of the CPD requirements for renewal of registration.  Please refer to Board Notice 43 of 2017 for comprehensive information.

 

CATEGORY 1

DEVELOPMENTAL ACTIVITIES

ACTIVITY

CREDITS REQUIRED PER ANNUM

CREDITS TO BE CLAIMED PER 5 YEAR CYCLE

Attendance of structured educational/developmental meetings (conferences, seminars, workshops, lectures, etc.)

· Presented or validated by SACAP Recognised Voluntary Associations; or

· Presented by accredited SACAP Architectural Learning Sites

Compulsory 1 Credit

Compulsory 5 Credits

Mentoring architectural students in studio at any of the accredited SACAP Architectural Learning Sites (ALS) on voluntary basis for at least 4 hours per week over a period of a year to the maximum of 3 credits per year.

CATEGORY 2

WORK BASED ACTIVITIES

ACTIVITY

CALCULATION OF CREDITS

CREDITS TO BE CLAIMED

Per Annum

Per 5 year Cycle

a. Architectural work:

· Project work; or

· Lecturing at an accredited SACAP ALS

400 hours = 1 Credit

2 Credits

10 Credits

b. In-house training or mentoring of:

· Candidates (registered as such with SACAP)

· Architectural students, as required by validated architectural programmes

50 hours = 1 Credit

1 Credit

5 Credits

CATEGORY 3

INDIVIDUAL ACTIVITIES

ACTIVITY

CALCULATION OF CREDITS

MAXIMUM TO BE CLAIMED

Per Annum

Per 5 year Cycle

a. Membership of one or more SACAP Recognised Voluntary Associations

1 Full financial year membership = 1 credit

1 Credit

5 Credits

b. Individual activities

As per table in Annexure ‘B’ to the Board Notice

3 Credits

15 Credits

 

FURTHER INFORMATION ON CPD CATEGORIES AND THE INFORMATION ON CLAIMS IN EACH CATEGORY

CATEGORY 1:  DEVELOPMENTAL ACTIVITIES

What can be claimed in this Category?

Credits for this category can be claimed for the following:

  • Attendance of structured educational/ developmental activities such as:
  • Workshops
  • Conferences
  • Congresses
  • Lectures
  • Seminars
  • Refresher Courses
  • E-learning
  • Provided that such an activity is accredited by one of SACAP’s:
  • Recognised Voluntary Associations; or
  • Accredited Architectural Learning Sites
  • Attendance of any programmes by the accredited Schools of Architecture at the accredited Architectural Learning Sites (ALSs).
  • Mentoring architectural students at any of the ALS’ will be acknowledged for a maximum of 5 credits per annum.
  • The mentor will be required to spend at least 4 hours per week on assisting and mentoring the students at the university.
  • The university has to complete a report on the mentoring that was done.  This report will serve as confirmation of the CPD credits claimed.
  • All mentors must be listed as such with SACAP.

 

Calculation of credits

Save for the mentoring of architectural students, as set out above:

  • 1 Credit will be allocated for attendance of a 10 hour activity, depending on whether participation is interactive or non-interactive.
  • A full day activity will be regarded as being for 10 hours and a half day activity will be regarded as 5 hours and hence half a credit.

The credits to be claimed for attendance of Category 1 CPD activities will normally be determined by the VA or ALS accrediting the activity and will be indicated as such.

 

Number of credits to be claimed

It is compulsory to claim at least 1 Credit from Category 1 annually.

This implies that a minimum of 5 Credits are required from this category at the end of the 5 year cycle in order to renew the registered person’s registration.

 

Category 1

Activities

Calculation of Credits

Per Annum

Over 5 Year Cycle

Minimum

Maximum

Minimum

Maximum

Developmental Activities

Interactive:

Workshops

Conferences

Congresses

10 hours =

1 credit

1 Credit

Compulsory

No Maximum

5 Credits

Compulsory

No Maximum

Non-interactive:

Workshops

Conferences

Congresses

Lectures

Seminars

Refresher Courses

Self-study through e-learning

Mentoring of students at ALS

At least 4 hours per week, over a period of a year

3 Credits

 

Category 2:  Work-based Activities

A.        ARCHITECTURAL WORK

What can be claimed in this category?

Since registered persons also improve their knowledge and competence by performing their day-to-day architectural responsibilities, credits can be claimed in this category for:

  • Architectural related work (including management)
  • Full time lecturing at an accredited ALS

 

Calculation of credits

1 Credit for 400 hours per year for architectural related work and lecturing.

 

Number of credits to be claimed

A maximum of 2 credits (for 800 hours) may be claimed in respect of this activity per annum.

 

B.        Mentoring

What can be claimed in this category?

Credits can be claimed for the mentoring of:

  • Candidate(s), registered by SACAP in a candidate registration category; and/or
  • Architectural students, studying at an accredited Architectural Learning Site that requires mentoring as part of their validated program.

In-house training sessions organised by an employer/architectural company and career guidance for candidates may also be presented under this category.

 

Calculation of credits

1 Credit can be claimed for 50 hours of mentoring of Candidates.

 

Number of credits that can be claimed

A maximum of 5 CPD credits can be claimed in this category per annum.  .

 

Category 2

Activities

Calculation of Credits

Per Annum

Over 5 Year Cycle

Minimum

Maximum

Minimum

Maximum

Work-based Activities

A. Architectural work or

Full time Lecturing

400 Hours = 1 Credit

Not compulsory

2 Credits

Not compulsory

10 Credits

B. Training or mentoring of

Registered Candidates; and/or

Full time students

50 Hours = 1 Credit

1 Credit

 

5 Credits

 

 

Category 3: Individual Activities

A.        MEMBERSHIP OF ONE OR MORE VOLUNTARY ASSOCIATION RECOGNISED BY SACAP

 What can be claimed in this category?

A credit can be claimed in this category for being a member of a SACAP recognised voluntary association.  (Link to list of recognized VAs)

 

Calculation of credits

1 Credit can be claimed for membership of a full financial year, of one of the SACAP recognised voluntary associations.

 

Number of credits to be claimed

A maximum of 1 credit can be claimed in this category per annum.

 

B.        INDIVIDUAL ACTIVITIES

What can be claimed in this category?

With the exception of post-graduate studies credits can be claimed under the individual categories listed in the table below.

 

Calculation of credits

1 Credit can be claimed for every 10 hours of participation on the listed activities.

 

Number of credits to be claimed

The maximum number of credits that can be claimed for these activities per annum, and during the 5 year cycle, is indicated in the table below.

 

Category 3

Activities

Calculation of Credits

Per Annum

Over 5 Year Cycle

Minimum

Maximum

Minimum

Maximum

Individual Activities

A. Membership of 1 or more SACAP recognised AV

1 Credit for membership of a full financial year

Not Compulsory

1 Credits

Not Compulsory

5 Credits

B. Credits can also be claimed for the following individual categories

 

 

 

 

 

· Relevant postgraduate degree

3 credits per year

Not Compulsory

3 Credits

Not Compulsory

15 Credits

· Other relevant postgraduate qualifications

2 credits per year of study

· Evaluation of Masters or Doctorate theses as an external examiner

2 credits per year

· Supervision of students undertaking post-graduate studies

2 credits per year

· Oral examinations of final year and post-graduate studies

1 credit for every 10 hours of active involvement

· Validation of educational programs for accreditation purposes

1 credit for every 10 hours of active involvement

· Publication of refereed articles:

· Single author

· Two authors

 

 

v 2 credits per article

v 1 credit per article

· Publication of professional or technical articles

1 credit per article

· Papers presented at conferences or congresses

1 credit each

· Presenter at workshops, seminars, refresher courses, etc.

2 credits for 10 hours

· Part-tile lecturing to under-graduate and post-graduate students

1 credit for every 10 hours

· Participation in statutory professional, institutional and technical or non-technical committees

1 credit for every 10 hours of active involvement

· Self-study which includes but is not restricted to studying of journals or electronic or computerised material. Activities under this item must be verified

· Relevant community activities

· Specialist activities such as arbitrator, mediator, forensic architecture, environmental impact assessment, etc.

· Adjudication of awards and recognised architectural competitions

 

DEADLINES FOR SUBMISSION OF CPD CREDITS

  • CPD credits accrued must be recorded on a continuous basis as they occur during each annual cycle.
  • At the end of a renewal cycle (5 year cycle) claims must be submitted at the end of December of the 5th year (i.e. if the date for renewal is 2018, documents must be submitted by 31 December 2017.

It is important to remember that documentary evidence of all CPD credits claimed must be retained for a period of 5 years for auditing purposes.

 

NON-COMPLIANCE WITH THE CPD CONDITIONS AT RENEWAL STAGE

  • If the Registered Professional has failed to comply with the requirements of these rules, the Council must within 30 days, inform the non-compliant Registered Professional of this fact.
  • Such Registered Professional must apply for an Extension of the period of compliance.  Such an extension will afford the Registered Professional until the end of the calendar year to ensure that they meet the requirements for renewal of registration.  No application for extension will be considered without the necessary application and proof of payment of the administration fee having been submitted.
  • The Registered Professional will be required to obtain and claim the necessary credits for the renewal of registration, as well as the minimum number of credits required per annum, during the year that the extension is granted for.

 

Refusal by the Registered Professional to comply with these conditions

  • Any Registered Professional who fails to undertake CPD activities or to comply with these rules shall be charged with of improper conduct for failure to comply with Rule 2.4, and the provisions of Sections 27(3), 28, 29, 30, 31, 32 and 33 of the Act apply mutatis mutandis in respect of such person.
  • A Registered Professional found guilty of failure to comply with Rule 2.4 by a duly constituted Disciplinary Tribunal shall be fined in terms of Section 32 (3) (ii) of the Act. The fine is calculated in terms of the Adjustment of Fines Act, 1991 (Act No. 101 of 1991) in accordance with the ratio of one-year imprisonment. The ratio for one-year imprisonment is (twenty thousand) R20 000.  The ratio is based on section 92 of the Magistrate Court Act, 1944 (Act 32 of 1994) read with Government Notice R 1411 (GG 19435) of October 1998.

 

WHAT HAPPENS IN THE CASE OF CANCELLATION OF REGISTRATION?

  • If the Registered Professional’s registration is cancelled due to non-payment of his annual fee in terms of Section 20(1)(a)(iii), the Registered Professional must apply for re-registration and may not practice his profession until he has been re-registered.
  • Such Registered Professional must accrue and claim at least 2 (two) penalty CPD credits from Category 1, within twelve (12) months of reregistration.  These credits are required in addition to the credits normally required per annum.  This implies that a Registered Professional that re-registers, after his/her registration being cancelled due to non-payment, will be required to claim a total of 27 (twenty-seven) CPD credits during the particular CPD cycle.  A total of 7 (seven) of these credits must be claimed in Category 1.
  • In addition to the original registration date, a current registration date, being the date of reregistration, will be noted on the Registered Professional’s online profile.  The 5 (five) year CPD cycle will be determined by the current registration date.

 

PRINTING OF CERTIFICATES FOR REGISTERED PERSONS THAT COMPLIED WITH THE CONDITIONS FOR RENEWAL OF REGISTRATION

NB:  It is of the utmost importance that the Registered Person must log onto the SACAP website via GOOGLE CHROME, otherwise they will not be able to print the certificate correctly.

 

A certificate can be printed as follows:

  • Sign in on your online Profile;
  • Go to MANAGE PROFILE, select CONTENT AND FEATURES and then PROFESSIONAL Select Certification/Programs at the bottom of the page
  • The icon for the printing of the certificate will be in the left hand top corner.
  • The image of the certificate will appear upon clicking on the icon.
  • Select print in order to print the certificate.

 

Ensure that the printer is set up as follows:

  • The layout must be LANDSCAPE
  • Printing must be in COLOUR
  • The normal paper size is A4
  • Select BACKGROUND GRAPHICS, failing which only the wording on the certificate will print on a blank page.

 

Print the certificate, in full colour, on a good quality paper.

 

CPD : General Information

Item Name Posted By Date Posted
Conditions relating to CPD BN 43 of 2017 PDF (424.91 KB) Administration 2017/05/04
Conditions relating to CPD BN 30 of 2009 PDF (226.71 KB) Administration 2015/02/05
CPD : General Information PDF (34.66 KB) Administration 2014/09/03