SACAP - The Architectural Profession Act

CLIENT-ARCHITECT AGREEMENT 2008

1.0 ARCHITECT’S SERVICES

The standard architect’s scope of service and the architect’s functions in performing this service for each work stage are set out in 1.1 below
The architect’s partial services are summarised in clause 1.2 below; the scope of service for partial services and the functions of the architect for each work stage are set out in annexures 1 to 5 to this agreement.
A selection of additional services which may be agreed to are set out in annexure 6
The selected services are recorded in the articles of agreement (clause 6.3)

1.1 Standard Service: Architect, Principal Consultant and Principal Agent
Full service

1.1.1 Stage 1: Inception 1.1.1 Stage 1 : Inception
.1 Receive, appraise and report on the client’s requirements with regard to:
the client’s brief
the site and rights and constraints
budgetry constraints
the need for consultants
project programme
methods of contracting

1.1.2 Stage 2 : Concept and viability
.1 Prepare an initial design and advise on:
the intended space provisions and planning relationships
proposed materials and intended building services
the technical and functional characteristics of the design
.2 Check for conformity of the concept with the rights to the use of the land
.3 Review the anticipated costs of the project
.4 Review the project programme

1.1.3 Stage 3 : Design development
.1 Confirm the scope and complexity
.2 Review the design and consult with local and statutory authorities
.3 Develop the design, construction system, materials and components
.4 Incorporate all services and the work of consultants
.5 Review the design, costing and programme with the consultants

1.1.4 Stage 4 : Documentation and procurement
.1 Prepare documentation sufficient for local authority submission:
co-ordinate technical documentation with the consultants and complete primary co-ordination
prepare specifications for the works
review the costing and programme with the consultants
obtain the client’s authority and submit documents for approval
.2 Complete construction documentation and proceed to call for tenders:
obtain the client’s authority to prepare documents to procure offers for the execution of the works
obtain offers for the execution of the works
evaluate offers and recommend on the award of the building contract
prepare the contract documentation (and arrange the signing of the building contract)

1.1.5 Stage 5 : Construction
Contract administration
.1 hand over the site to the contractor
.2 issue construction documentation
.3 initiate and/or check sub-contract design and documentation as appropriate
.4 inspect the works for conformity to the contract documentation
.5 administer and perform the duties and obligations assigned to the principal agent in the JBCC building agreements, or fulfil the obligations provided for in other forms of contract
.6 issue the certificate of practical completion
.7 assist the client to obtain the occupation certificate

1.1.6 Stage 6 : Close out
.1 Fulfil and complete the project close-out including the preparation of the necessary documentation to facilitate thte effective completion, handover and operation of the project
.2 After the contractor’s obligations with respect to the building contract are fulfilled, the architect shall issue the certificate related to contract completion
.3 Provide the client with as-built drawings and relevant technical and contractual undertakings by the contractor and sub-contractors

1.2 Architect’s Partial Services – Summary

1.2.1 Partial service 1 See annexure A1
Partial service: architect and principal consultant.
The architect provides a full service in stages 1,2,3 and 4.1 and a partial service in stages 4.2, 5 and 6. A separate principal agent is appointed

1.2.2 Partial service 2                                   See annexure A2
Partial service: design architect and design consultant.
The architect provides a full service in stages 1 and 2 and a partial service in stage 3. No service is provided in stages 4, 5 and 6
A separate principal agent is appointed

1.2.3 Partial service 3                                                              See annexure A3
Partial service: architect of record and consultant.
The architect provides no service in stages 1 and 2
Services commence in stage 3. A separate principal agent is appointed

1.2.4 Partial service 4                                                              See annexure A4
Partial service: architect as principal agent
The architect provides principal agent’s services in stages 4.2 and 5

1.2.5 Partial service 5                                                              See annexure A5
Partial service: architect and principal consultant
The architect provides services up to local authority submission only (stage 4.1)